Case Study

Our Retail Client Increases Savings and Productivity with SAP Concur® + ENIGMA

Xaana harnesses SAP Concur® + ENIGMA to achieve significant savings for indirect spending on non-product retail categories.

Call for change

To meet the heightened consumer and stakeholder expectations for sustainability, responsibility, and transparency along the global distribution value chain along with increasing pressure on margins, our Retail client was looking for new technologies and methods to produce significant savings within non-product retail spend categories and support its various global brand supply bases.

Xaana has a strong track record of working with customers to bring their innovative ideas to life. After receiving solid and positive service implementation and integration reviews from other Retail partners, our client reached out to Xaana and chose it as their service implementation partner to implement and integrate SAP Concur Expense and Request Modules with their SAP core business systems such as SuccessFactors and ERPs- SAP ECC and S4/HANA.

"Reduced operational costs eliminated manual effort by automating employee claims management, out of pocket expenses and adding pre-spend authorization.

- Project Manager

Value-Driven Partnership

"Empowering employees to focus on what's important, minimising errors, helping them make better decisions and providing a better employee experience"

- Project Manager

Xaana consultants worked closely with internal legal, compliance, finance, and IT team members during the discovery and design workshops to understand the business challenges and emphasised the business benefits of an Integrated SAP Concur Solution to ensure stronger adoption across the business.

Xaana's cross-functional team embedded integration and API best practices and enabled our Retail client to move beyond custom-coded integrations and adopt an API-led approach to integration. The Xaana team used a combination of SAP Cloud Platform Integration as well as Xaana’s ENSO platform library of reusable APIs and integrations to connect and integrate data between SAP SuccessFactors and SAP Concur, speeding up daily employee data Integration with a pre-packaged approach and solution. The next job was to accelerate our client's system performance and seamlessly sync master data in ERPs and SAP Concur. The key integrations included replicating cost centers from ECC and S/4HANA to SAP Concur and replicating expense reports from SAP Concur to SAP S/4HANA Cloud.

The team provided direct integration with SAP ERP and SAP S/4HANA financial systems to create accurate data integrations for faster payments. The team also supported flexible mapping and conversion to support client-specific integration use cases.

Making an Impact


increase in operating efficiency due to touchless processing


reduction in operating costs


spend optimisation

Through the integrated expense management solution, our client has achieved significant savings for the indirect spending on non-product retail categories by

  • Reducing operational costs and eliminating manual effort by automating employee claims management, out of pocket expenses, and adding proactive controls & pre-spend authorisations

  • Streamlining and shortening expense processing time and improving the reimbursement approval transparency

  • Creating a single view of organisation and employee expenses, resolving employee queries faster, minimising the issues of manual filling of expenses and lost receipts — improving the user experience and employee productivity

  • Building a system architectural foundation that enables its teams to reduce time to value and launch future innovations more quickly through the reuse of the integration solution levers and approach for core but disbursed SAP business systems and technologies

Talk today to our Sales team to know how we can help your organization move forward in your Spend Transformation journey.